Make Office Guests Feel Welcome

Written by
Kyle Sherman
Published on
January 24, 2022 at 8:00:00 AM PST January 24, 2022 at 8:00:00 AM PSTth, January 24, 2022 at 8:00:00 AM PST

Choose to impress, not distress, your office guests.

People who visit your place of work tend to base their perceptions of both you and your company on your actions, your words and your workspace. Treating office guests cordially and with respect is just the start. A few thoughtful gestures can set the tone for a comfortable and professional interaction. To make a positive impression every time, follow these guidelines:

1. Be ready for a meeting – prepare by having all the necessary information and materials at your fingertips.

2. Clear your desk – tidy paper piles, file confidential information, throw away food and empty the garbage. Have extra pens and note paper handy for your guest.

3. Check your office décor – minimize your computer screen, remove anything that could potentially make your guest feel uncomfortable and turn on the lights.

4. Turn off your cell phone – allow voicemail to pick up calls on your office phone during the meeting

5. Be on time for a meeting – so your guest will know the meeting is important to you.

6. Greet your guest – at the door. Stand up and offer a handshake. Or meet your guest in the lobby and escort them to your office.

7. Ask your guest to sit down – indicate which seat is best.

8. Offer your guest a beverage – either have a glass or bottle of water available or retrieve their requested drink yourself.

9. Close your office door – for a confidential meeting. Take the meeting into a conference room if you work from a cubicle.

10.End the meeting on time – to be respectful of your guest’s schedule.

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